2017 Annual Meeting Header

Exhibitor Information

 On behalf of the North Carolina Medical Group Management Association, we invite you to register as an exhibitor at the 2017 Annual Conference to be held May 7-9 at the Westin Charlotte Hotel in Uptown Charlotte, NC. Gain valuable access to North Carolina's healthcare administrators. This event will attract an estimated 150+ medical group managers from all over North Carolina!

Exhibit Hall Layout ImageExhibit Booth Specifications and Benefits

The Annual Conference booth space includes:

  • (1) 8x10 booth
  • (2) chairs
  • (2) exhibitor badges
  • (1) pre-show attendance list
  • (1) wastebasket
  • (1) 6ft. skirted table; and
  • (1) electrical outlet.

Exhibit Booth Registration

This year, only NCMGMA Alliance sponsors are eligible to exhibit at the 2017 Annual Conference.  To sign up as an Alliance sponsor and to exhibit at the conference, please use the links below.  Please note: you will need to sign up as a sponsor and register as an exhibitor.  We regret the inconvenience but it is necessary to accurately process your sponsorship and to capture your booth placement requests.

If you have any questions about completing your sponsorship and exhibitor registrations, please contact the NCMGMA offices at info@ncmgm.org or 800-753-MGMA (6462).

Click on the exhibit hall image to the right to see a larger view.

Tentative Booth Setup/Breakdown Hours & Exhibit Hall Hours

1:00pm - 5:00pm -- Booth Setup
5:00pm - 6:30pm -- Reception in Exhibit Hall

7:00am - 2:45pm -- Exhibit Hall Open
8:30am -- Exhibitor Meeting
2:45pm -- Booth Breakdown & Collection of Exhibitor Door Prizes
6:00pm -- Wine & Cheese Reception and Dinner (Exhibitors Welcome

Hotel Accommodations 

This year, our headquarters hotel is also the location of our Annual Conference: The Westin Charlotte. Located in the heart of downtown, the Westin Charlotte puts you right in the middle of Uptown Charlotte's Arts & Entertainment District. From the hotel it is just a short walk to museums, art galleries, restaurants and some of the city's best night-life!

All events for the Annual Conference are scheduled at the Westin Charlotte and we are pleased to offer our attendees the discounted group rate is $224 per night (plus 15.25% tax). This rate includes daily self-parking for one car per guest room. Hotel reservations can be made via phone by calling 1-866-837-4148 and asking for the North Carolina Medical Group Management Association room Block or online by clicking here.  The NCMGMA Westin Charlotte hotel room block cutoff is April 14th.

What to Wear

Exhibit personnel must wear attire consistent with the professional decorum of the NCMGMA Annual Conference and conduct themselves in a professional manner. Business casual is the appropriate attire for the conference and related conference events.

Cancellation Policy

In the event it is necessary for the exhibitor to cancel their space rental agreement, requests must be postmarked no later than April 15, 2017. Cancellations must be received in writing from the authorized exhibitor representative.


If you have any questions about the Annual Conference, call the NCMGMA offices at 800-753-6462 or 704-365-0565 or e-mail us at info@ncmgm.org.


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